Getting started
Logging in
🎬 Tour video: Welcome — your whole shop in 90 seconds
- Go to
app.a1repairflow.com/admin/login.php(or your own shop URL followed by/admin/). - Enter your email or username and password, then click Log in →.
- Tick Remember me (30 days) on a trusted device to stay signed in.
- Forgot your password? Click Forgot password? and follow the email instructions.
The login page follows your browser language — English by default, Danish for Danish browsers. You can force a language with the English · Dansk links under the form.
Tip: each staff member should have their own login (see Users & roles below). Never share one
account — reports, task boards and time tracking are all per user.
The dashboard — your morning view
🎬 Tour video: Dashboard
The dashboard (Home) is the first screen after login and shows the live state of the shop:
- Open repairs — tickets not yet completed, with today's new count.
- Revenue this month — paid invoices only.
- Receivables (AR) — unpaid invoices, with a link to the list.
- Pending bookings — website bookings waiting for action.
- Low stock — items at or under their reorder point. Click Restock → to act.
- Appointments today and Cancelled / credit notes today.
- Recent tickets — the latest tickets with status chips, one click to open.
Opening balance
Each morning the dashboard asks for the opening balance — the cash in the drawer when the shop opened. Enter it and click Save opening balance. This is required before the day can be Z-closed in the evening (see Reports & day close).
Users & roles
🎬 Tour video: Users & roles
Find it under Users (top-right team icon → Users, or /admin/users.php).
a1RepairFlow ships four roles:
| Role | Can do |
|---|---|
| Super Admin | Everything, including deleting other admins |
| Admin | Settings, prices, users |
| Technician | Tickets + repairs |
| Seller | POS / shop only |
Adding a team member
- Click ➕ New user.
- Fill in Name, Email and optionally Phone.
- Pick a Role and (for multi-branch shops) a Default branch — the branch they land on after login. None means all branches.
- Set an Upload PIN (4 digits) — this lets the user open
/upload/on their phone, enter the PIN, and attach photos directly to tickets. Leave empty to disable. - Set a Password (minimum 8 characters) and click Save.
The user can now log in with their own email and password. Use Show deactivated to see and re-activate former staff; deactivating keeps their history intact.
First-day checklist
- Set your shop details — Settings → Shop (name, address, phone, email; these appear on receipts and invoices).
- Check VAT settings — Settings → VAT (standard rate and margin-VAT for used goods).
- Review your price catalog — the platform preloads 700+ device models with services; adjust prices to yours (see Products & inventory → Services & device catalog).
- Create your team's users with the right roles.
- Install the booking widget on your website (see Your website → Booking widget).
- Send yourself a test booking from your own site and watch it appear under Bookings & Leads — that's the whole loop working.